Sponsors & Vendors

Load-in and set-up instructions

October 25 & 26, 2025

Thank you for being a valuable Sponsor and Vendor of the IPS Malibu Moves: Half Marathon10K, 5K, 1-Mi & Kids Run presented by UCLA Health. Below are the load-in and set-up instructions!

Please be sure to revisit this page as the event date approaches, as information and timelines may be subject to change.

Event Location & Timeline

  • Zuma Beach Parking Lot 12 (about a mile in after entering the kiosks at entrance gate):

    30050 Pacific Coast Highway, Malibu 90265.

    Click here for the map & directions.

  • Saturday, October 25, 2025:

    • 12:00 pm –  Expo Opens

    • 2:00 pm –  1 K Kids’ Run

    • 3:00 pm –  1-Mi Zuma Dash

    • 5:00 pm –  Expo Closes

    All booths must be ready and fully staffed by 11:30 pm. We will officially open to the public at 12:00 pm. Booths must remain open until the Expo has concluded at 5:00 pm.

  • Sunday, October 26, 2025:

    • 4:30 am –  Parking opens to participants

    • 7:30 am –  Half Marathon start time

    • 8:00 am –  10K & 5K start time

    • 1:00 am –  Expo Closes

    All booths must be ready and fully staffed by 6:30 am. Booths must remain open until the Finish Line Festival has concluded at 1:00 pm.

    Note: Between  7:15 AM and 8:30 AM (or until the last runner has reached the PCH) Zuma Beach Parking will be closed to traffic.

Set-up & take-down

  • Friday, October 24, 2025:

    4:oo pm - 6:00 pm

    Saturday, October 25, 2025:

    • 7:00 am – 11:30 pm (all cars must leave the event parking lot by 11:00 pm)

    • 5:30 pm - 6:30 pm

    Sunday, October 26, 2025:

    4:00 am - 6:30 am (you can unload until 5:00 am after that all cars must leave the event parking lot)

  • Paid parking is available at Zuma Beach. In addition to the last two lots reserved for the event, there are over 1,500 parking spaces spread across 12 lots along the beachfront. Access to these lots is through the entrance gates off Pacific Coast Highway at the south end of Zuma Beach. All-day parking rates are set by the LA County Department of Beaches & Harbors.

    Unless your sponsorship package includes a parking pass, please be prepared to pay the parking fee.

    On Friday and Saturday, only free parking is available along PCH.

    On Sunday due to road closure, you’ll need to park inside Zuma Beach. There is only one entrance to both the Event Area and participants parking, therefore the earlier you arrive the closer you will be to the Event Zone, be prepared to walk up to half a mile. Expect heavy traffic and delays and plan accordingly.

    For this reason, we strongly recommend arriving early to avoid delays and issues on race days.  

    Click here for the map & directions.

Add-on items

  • Unless you’ve specified a different need, we will provide each exhibitor with one (1) 8 foot table, and two (2) chairs for each 10X10’ reserved space. If you paid for additional items, they will be placed at your booth.

  • The Expo and Finish Line festival is completely outdoors. Sponsors and vendors are required to bring their pop-up canopies. If you require the event to provide one for you, it must be requested and paid for by October 20th.

    It is mandatory to bring a minimum of 100lb sandbags or weights due to coastal winds. We will be unable to provide weights for you.

  • Power is not provided unless ordered and paid for in advance. If you ordered electrical, you will receive a 110v,/20amp 2-plug outlet with each electrical request.

    Please bring your electrical extension cords and power strips. We will not have extras on site.

    If you would like to add electricity to your booth, it must be requested and paid for by October 20th.

  • Each vendor must provide a Certificate of Liability listing the Move Together LLC and the County of Los Angeles Department of Beaches & Harbors as additionally insured. Liability insurance of $1 million per occurrence and $2 million in aggregate:

    Move Together LLC

    30765 Pacific Coast Highway Suite 176, Malibu CA  90265

    County of Los Angeles Department of Beaches & Harbors

    13837 Fiji Way, Marina del Rey CA  90292

Insurance certificates need to be provided by October 21. If you have any questions email erica@malibumoves.com

  • Insert/Product Quantity to be received: 1600 

    Please have the product and pamphlet dropped off by October 20th to:

    Attn: Ben DeWitt

    2175 Goodyear Ave Unit 115, 93003 Ventura CA

    (805) 746-1951‬

    Please be advised that if the insert/product is received past the deadline, we won’t be able to guarantee distribution. All costs related to shipping and handling are the responsibility of the sponsor/vendor.

    If you are sending the product in a pallet, then contact erica@malibumoves.com to arrange delivery directly onsite on Friday, October 24th, 2025.

  • Malibu Moves will secure an overarching health permit for the Expo and Finish Festival. However, all food and beverage vendors must obtain their permit, regardless of whether you are sampling or distributing pre-packaged products.

    If you need assistance with obtaining a health permit, please reach out to erica@malibumoves.com.

All food/beverage vendors should be aware that the City of Malibu prohibits the use, distribution, and sale of single-use plastic and bioplastic straws, stirrers, and cutlery items.

Click here to view the City’s guidelines.

  • We will provide overnight on-site security on both Friday & Saturday; however, all cash, valuable inventory, computers, or valuable electronic equipment should be removed from your tent. We will not be held responsible for any damaged, lost, or stolen items. 

  • Onsite cell service is unreliable due to the nature of the location. We will not be providing wireless internet. You will need to arrange for this on your own if you require connectivity for your point-of-sale systems.

  • Please take note of the location of waste disposal options on-site, particularly for packaging, boxes etc. Exhibitors are responsible for their own waste disposal.

  • Although we expect (and hope for) good weather conditions, please note that the Expo and Finish Line festival is outdoors and may be subject to adverse weather, such as wind, rain, cold, or heat.

    Please be prepared for all types of weather. We require a minimum of 100lb sandbags or weights for tents/table top items as the ocean breeze will be noticeable in the afternoons. Overnight, dew/mist often visits the beach parking lot, your items may be impacted. Please weatherproof your space when leaving.

Our Valued Sponsors